How To Create a Virtual Data Room Like Data Send?

Are you trying to build a virtual data room? Building and setting up data rooms can be intimidating, especially if you are not well-versed in software technologies. The key purpose of such a digital project is to build a solution that can store and transfer large amounts of data at high speed. 

Figuring out the key structure of the entire process can be challenging. Recently, at JS Panther, we handled a similar project, and the clients were mesmerized by the end results. 

This in-depth article helps you understand how to build a virtual data room(VDR). Before we dive into the project details, let’s first understand the basic concepts and needs of VDRs.

What is a Virtual Data Room?

A virtual data room (VDR) is a well-secured online space where confidential documents and information can be stored and shared. VDRs are also commonly known as deal rooms. In simple words, it is a secure online repository for document storage and distribution. 

They prove helpful for a variety of purposes, including:

• Due diligence: Prior to commencement of any merger or acquisition, companies can use VDRs to review, share, and disclose the company’s key documentation. 
• Fundraising: Various startups and SMEs trust VDRs to share sensitive information with potential investors. 
• Initial public offerings (IPOs): Companies leverage VDRs to store and secure documents that need to be signed and verified by notable portfolio holders. For example, attorneys, investment bankers, and other similar parties will use VDR for approving documentation. 
• Audits: You can use it to manage and share sensitive data with external parties for audits. This provides necessary security against online threats when seeking certification or compliance.

VDRs offer several distinct advantages over physical data rooms, like efficiency, security, and ease of use. They often include features like advanced permissions, multiple factor authentication, watermarking, etc.

Here are some of the key benefits of virtual data room

• Robust and secure

VDRs offer a secure environment for storing and sharing sensitive business data. They deploy encryption and access controls. So, it helps to ensure only authorized people can access stored documents. This facilitates businesses to meet necessary regulatory requirements and protect data efficiently.

• Hassle-free document management

VDRs basically provides online data storage that helps to streamline document management. They facilitate keeping data organized and classified. This minimizes entry errors. 

• Smooth collaboration

With online virtual data storage, you can ensure real-time collaboration among different users. This can be especially useful in various business industries. For example, in the case of  investment banking, buyers, sellers, and bankers can work together in real-time. 

• Easy to track

Virtual data rooms can track a variety of activities, including which documents are viewed the most, how long users spend viewing documents, and when users log on and off. 

• Cost-effectiveness

VDRs are more cost-effective than traditional data rooms because they don’t require equipment to set up. Online data storage further eases complex business tasks and helps to escape costlier delays otherwise associated with the physical mode of data sharing. 

Having discussed why you should build a virtual data room, let us inspect how to do it.

Building Data Send – A Brief Overview of the Project

Data Send provides simple and direct solutions for quickly sharing large data files. It provides secure and safe transmission of files or various small and large sizes. In this challenging project our React JS, Swift, and Kotlin developers combine their expertise to build an out-of-the box solution. 

This was an end-to-end development project, and we redesigned their website, tailored native apps, and offered post-launch support to the client. 

The repository we built allows the sharing of large-size data with high-grade encryption in transit and storage. The end product also offers a user-friendly interface design, which enhances its usability. 

Any user can leverage Data Send in three simple steps:

• Browse and select the file
• Uploading the file to the servers
• Send a notification email for the recipient to download the file

How we built Virtual Data Room – Data Send

• Website Redesign and Development

We redesigned their existing website to offer a more intuitive outlook. This was focused on building friendly UI/UX that boost user engagements and brand values.

• React Query Implementation

We used the React Query, a JavaScript library for simplifying complex tasks like data fetching and caching. The library helped our JavaScript developers with various handy features, including a large set of hooks and utilities. 

• Native IOS and Android APP 

The Data Send project also involved building native iOS and Android mobile apps. The clients decided to build native apps to offer a smooth UX to the targeted users. Our app development team deployed Swift for iOS code and Kotlin to build the Android version of the mobile app.

• API development

Notably, APIs are integral parts of all modern software applications. Building the application programming interfaces enables the data sharing software to process user input and return desired information.

The backend API was built by our team of expert developers. This involved creating sets of rules and protocols that allow software applications to communicate & exchange data.

• Support & Maintenance

The project did not end at launch as the clients also decided to onboard us for support and maintenance activities. Delivering end-to-end services, we are adept at providing reliable support. 

The support activities of this project entailed fixing any unidentified bugs, making regular audits for performance, and also updating the application code as per the client’s demand.

Results

It was both an exciting and challenging project for us. Navigating through the project complexities, we were in close contact with the client and ensured they stayed tuned with the latest updates. Overall, we delivered the project two weeks before the estimated timeline.

They were happy with the UI/UX of both the websites and native mobile apps. Additionally, completing the project in such a short period also helped them better marketing strategies. 

If you have a digital dream, we can help you realize it with the best technology stack and a dedicated development team.