What is CMMS Software? Explore Features, Benefits, & How It Works

The term CMMS stands for computerized maintenance management system. As the name suggests, it is software that facilitates companies’ central management of maintenance information and processes. 

A CMMS software can help you with planning, monitoring, & reporting maintenance tasks. It also lets you track work orders & schedule maintenance that boosts equipment uptime.

What is CMMS Software ? 

Business downtime is one of the critical risks that affects almost every industry vertical. Earlier planning and coordinating strategies to manage maintenance tasks were done manually. 

CMMS software brings the much needed automation and smooth implementation of  maintenance processes. Computerized maintenance management system (CMMS) is a subset of Enterprise Asset Management (EAM) systems. 

What is an EAM?

EAM is a combination of software, systems, and services that lets enterprises manage physical assets. Its goal is to enhance the quality and use of assets, reduce maintenance costs, and increase uptime.

CMMS is a part of EAM that focuses more on maintenance management, like automating work orders, scheduling labor, and managing materials. Exploring how a CMMS software works, you need to inspect the functional features.

Here are 7 key features of CMMS software

1. Work order management 

CMMS software for maintenance helps to automate and streamline several key processes. For example, it lets you create, assign, and track the progress of tasks to different team members. 

2. Resource and labor management

You can easily schedule and allocate both materialistic items and human resources. A computerized maintenance management software typically includes a calendar that helps you with maintenance planning and scheduling.

3. Centralized database

A CMMS centralizes all maintenance-related data in one place. This includes assets, equipment, inventory, and maintenance procedures. Managing everything from a common database lets you ensure optimum use of resources.

4. Condition monitoring 

The availability of condition monitoring lets you use real-time data to monitor the health of assets and systems. It is a form of preventive maintenance scheduling that helps to identify potential problems before assets fail.

This is possible with the use of IoT sensors that can continuously track the asset health. It also minimizes unplanned downtime and enhances asset performance and lifespan.

5. Reporting and analytics 

CMMS feature comprehensive data visualizations and tracking capabilities. Based on your needs, you can access several reports like:

• Equipment history reports
• Maintenance work order reports
• Inventory management reports
• Preventive maintenance reports
• Maintenance cost reports
• Labor reports
• Compliance reports
• Downtime reports

The ease with which you can access them empowers you to make well-informed decisions about business growth.

6. Inventory management

With CMMS software, it becomes easier to ensure that the maintenance teams always have the necessary parts on hand. It lets you efficiently track and manage the availability, location, and status of spare parts.

7. Accessibility anytime anywhere

Mobile CMMS software allows maintenance teams to access critical data, work orders, and asset information on their mobile devices. This is possible because of the use of responsive user interfaces in the CMMS design.

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7 Benefits of CMMS for Your Business

1. Cost Savings

Using a CMMS software for maintenance lets you cut on operations cost. It lets you minimize equipment downtime and save on emergency repair costs. In simple words, you can track parts in real-time for inventory. It can also be designed to alert you when to reorder. This eliminates the need to palace orders in a rush. 

2. Greater Operational Efficiency

Software maintenance  development solutions lets you streamline workflows. The software can set a straightforward path for identifying issues and resolving them on the basis of priority. This helps you stay proactive and build strategic ways to boost operational efficiency with well-planned maintenance operations. 

3. Comprehensive Reporting

CMMS lets you build custom reports and leverage analytics to extract meaningful data for the maintenance team. Such reports let you distinguish preventive maintenance needs and efficiently manage KPIs (key performance indicator). 

4. Data-Driven Decision Making

CMMS empowers businesses with a wealth of well-organized data in the form of reports and analytics. The abundance of accurate data facilitates strategic planning and optimizing processes as well as resources for result-driven outcomes.

5. Boost Employee Productivity

Having a CMMS software for maintenance lets you refine task prioritization and scheduling. This means the critical tasks are delivered promptly. Additionally, senior or junior managers can use CMMS to monitor employee work progress and assign new tasks remotely. 

CMMS can also generate reports that track the performance of individual employees and maintenance teams. This helps to boost overall productivity of the business employees. 

6. Fast-Track Repairs

Urgent repair can be efficiently handled with the best CMMS software. This provides a faster turnaround time for swiftly addressing issues. The software can be designed to automatically assign work orders to technicians based on their availability and skills. This also proves helpful when automating tasks like ordering parts and scheduling shifts. 

7. Advanced features 

CMMS, with modern features like QR code scanning, can keep you up-to-date with best practices. For example, users can scan a QR code through a mobile app and instantly see asset details, open work orders, and their history.

Conclusion

CMMS software is a boon for enterprises and helps them seamlessly manage several day-to-day crucial tasks and operations. Opting for an end-to-end maintenance software development solution like CMMS requires an adept team of consultants, designers, and developers. 

At JS Panther, we can help you build comprehensive CMMS solutions that adapt to your business needs and fulfill objectives.